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Previous Employer Webinars

June 13, 2017 |What Employers Need to Know About Taxing Benefits
When an employer offers employee benefits, there are requirements to tax certain benefits. While most employers may be familiar with using a cafeteria plan for employees to pay for health insurance on a pre-tax basis, there are taxation rules that apply to voluntary plans, life insurance coverage exceeding a certain amount, long-term disability or short-term disability, fringe benefits, and wellness rewards.


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May 9th, 2017 | What Employers Need to Know About Offering and Terminating Employee Benefits
When an employer offers employee benefits, there are requirements to document the benefits, including who is eligible for the benefits, when employees are eligible, what benefits are available, when employees may add or drop benefits, and when employees’ benefits may be terminated. Government regulations often require an employer to provide certain notices to employees. This webinar will help employers understand their responsibilities when offering and terminating employee benefits.


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April 11th, 2017 | What Employers Need to Know About HIPAA and HITECH
The Health Insurance Portability and Accountability Act (HIPAA), its administrative simplification regulations, and the Health Information Technology for Economic and Clinical Health Act (HITECH) provide administrative, privacy, and security standards for health plans and their business associates. The extent to which HIPAA applies to a health plan depends on the health plan’s structure.


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March 14th, 2017 | What Employers Need to Know About Cafeteria Plan Nondiscrimination Rules
A cafeteria plan is a written plan - maintained by an employer for employees - that must meet requirements of the Internal Revenue Code Section 125 regulations. A cafeteria plan provides participants with an opportunity to receive certain benefits on a pretax basis. To comply with Section 125, a cafeteria plan must satisfy structural requirements and a set of nondiscrimination rules. This webinar will help employers understand their responsibilities under the nondiscrimination rules.


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February 14th, 2017 | What Employers Need to Know about the Medicare Secondary Payer Rules and the CMS Data Match Program
Medicare Secondary Payer (MSP) describes the situation when the Medicare program does not have primary payment responsibility for paying a claim. Employers with group health plans are greatly impacted by the MSP rules depending on their size. This webinar will help employers understand their responsibilities under the MSP provisions and best practices when completing the CMS Data Match report.


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January 10th, 2017 | When Employers Offer Health Benefits to Non-Employees
In addition to offering health benefits to employees, many employers choose to extend benefits to non-employees, such as 1099 contractors, leased or temporary employees, members of a board of directors, shared employees, interns, and more. This practice has risks that must be evaluated to ensure employers are compliant with federal regulations, including Section 125 of the Internal Revenue Code, ERISA, and the ACA. This webinar will help employers understand the risks in covering non-employees and best practices in exploring the possibility of doing so.


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December 13th, 2016 | Lather, Rinse, Repeat: IRS Reporting in 2017
The Patient Protection and Affordable Care Act's (ACA) reporting requirements are rapidly approaching for employers with group health plans or with 50 or more full time or full time equivalent employees. During 2016, the IRS provided new final instructions for employers who are preparing to file. This webinar will provide an overview of the reporting process, what we learned from the first round of reporting, and how employers should be tracking employees.


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November 1st, 2016 | Plan Documents: ERISA, Section 125, SPDs, and Wraps, Oh My!
Group health plans have a multitude of documents that need to be compliant with federal regulations. Cafeteria plans must have plan documents as well as documentation evidencing the adoption of the plan, and plans subject to ERISA need a plan document outlining the plan's terms for a number of items, including eligibility, benefits, exclusions, a named fiduciary and plan administrator, claims and appeals procedures, funding information, and other items. These requirements are separate from the summary plan description (SPD), as well as Summary of Benefits and Coverage (SBC) requirement that plans must also meet.


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October 11th, 2016 | The Government is Knocking: DOL Audits of Health & Welfare Plans
The Department of Labor (DOL) continues to audit health and welfare benefit plans of all sizes in record numbers. Being prepared for an audit is critical to an employer’s success during the audit process.


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September 13th, 2016 | The ACA’s Newest Nondiscrimination Rules and How they Apply to Group Health Plans
The Patient Protection and Affordable Care Act (ACA) Section 1557 provides that individuals shall not be excluded from participation, denied the benefits of, or be subjected to discrimination under any health program or activity which receives federal financial assistance from HHS on the basis of race, color, national origin, sex, age, or disability. The rule applies to any program administered by HHS or any health program or activity administered by an entity established under Title I of the ACA. These applicable entities are "covered entities" and include a broad array of providers, employers, and facilities. State-based Marketplaces are also covered entities, as are Federally-Facilitated Marketplaces. Regulations implementing Section 1557 have raised a number of questions for group health plans and their sponsors.


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August 9th, 2016 | The EEOC’s New Wellness Regulations: Another Layer of Confusion
The EEOC recently issued two final rules governing how the Americans with Disabilities Act (ADA) and the Genetic Information Nondiscrimination Act (GINA) apply to employee wellness programs. Important differences between the treatment of wellness programs in the regulations issued by the EEOC and those issued by the Department of Labor (DOL) make the task of designing compliant wellness programs more complicated. This webinar will cover the new regulations, including heightened scrutiny around wellness programs that involve health risk assessments or biomedical screenings.


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July 12th, 2016 | What Employers Need to Know About the Fair Labor Standards Act New Overtime Exemption Rule
After a long wait, the Department of Labor (DOL) released revisions to the white collar overtime exemption rules in the Fair Labor Standards Act (FLSA). Non-exempt, or "overtime eligible," workers in the United States are entitled to time-and-a-half pay for their hours worked after 40 hours in a week. The webinar will focus on the new standards for the "white collar" or "EAP" exemption that covers executive, administrative, professional, outside sales, and computer employees.


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June 14th, 2016 | The ACA: A Never-Ending Story
The Affordable Care Act (ACA) has placed numerous obligations and responsibilities on applicable large employers (ALEs) and employers who sponsor group health plans. Many requirements and regulations have been recently released or updated since March 2010, and it can be difficult to stay on top of the many moving pieces of ACA compliance.


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May 10th, 2016 | Special Delivery: Providing Participant Materials for Group Health Plans
Group health plans have a variety of requirements relating to materials and notices that must be provided to participants. These requirements come from different places -- the Department of Labor, ERISA, the Patient Protection and Affordable Care Act (ACA), and more. Employers must not only ensure that participants are provided certain information and notices, but must ensure the timing and delivery of the information is appropriate.


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April 12th, 2016 | Dollars & Sense: Health Plan Affordability for Applicable Large Employers
Applicable large employers (ALEs) are required to provide affordable health coverage to their full-time employees. Affordability is considered to be no more than 9.66 percent of an employee's household income. In addition to multiple safe harbors that an employer can use to make its affordability calculations, affordability can be influenced by wellness programs, opt-outs or cash waivers, flex credits, and health reimbursement arrangements (HRAs). Employees that are offered affordable health coverage are ineligible for an advance premium tax credit or subsidy in the Marketplace.


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March 8th, 2016 | Plan Documents 101: Who Needs What and Best Practices
Group health plans have a multitude of documents they need to be compliant with federal regulations. Cafeteria plans must have plan documents as well as documentation evidencing the adoption of the plan, and plans subject to ERISA need a plan document outlining the plan’s terms for a number of items including eligibility, benefits, exclusions, a named fiduciary and plan administrator, claims and appeals procedures, funding information, and other items. These requirements are separate from the summary plan description, or SPD requirement, that plans must also meet.


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February 9th, 2016 | Controlled Groups & Affiliated Service Groups: What Employers Need to Know
Controlled group and affiliated service group aggregation rules require certain related businesses to consider all of the employees across the businesses together in relation to some benefit plan administration. Controlled group rules can impact an employer’s headcount dramatically, but not all federal reporting requirements and regulations take aggregation into account. This webinar will help employers understand when to undergo controlled group or affiliated service group analysis, and when the aggregated headcounts are used.


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January 12th, 2016 | FMLA and ADA in 2016: An Employer's Basic Guide to Leave Management
The Family Medical Leave Act (FMLA) requires covered employers to permit eligible employees to take unpaid job-protected leave under certain circumstances. This can create a variety of questions as it relates to the employee’s benefits and FMLA’s interplay with the Patient Protection and Affordable Care Act (ACA).


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December 8th, 2015 | IRS Play or Pay Reporting: The Final Countdown
The Patient Protection and Affordable Care Act¹s (ACA) reporting requirements are rapidly approaching for employers with group health plans or with 50 or more full time or full time equivalent employees. During 2015 the IRS released a variety of FAQs, as well as draft and then final instructions for employers who are preparing to file. This webinar will provide an overview of all of the information reporting guidance and instructions.


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November 10th, 2015 | The $36,000 Question: An In-Depth Review of the ACA’s $100 a Day Penalty
The Patient Protection and Affordable Care Act’s (ACA) requires employers and plan administrators to self-report a variety of failures to comply with group health plan requirements including many related to COBRA, HIPAA, Mental Health Parity, and comparable contributions for health savings accounts (HSAs). The excise tax is $100 a day, per affected individual.


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October 13th, 2015 | Common Knowledge: Determining Who Is a Common Law Employee and Counting Them Under the Affordable Care Act
The Affordable Care Act (ACA) requires employers to determine who their common law employees are and include them in their headcount to determine their applicable large employer (ALE) status. Sometimes determining an employee’s status as a common law employee can be difficult. This webinar will discuss best practices for determining common law employee status and how employees determine if they are an ALE.


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September 8th, 2015 | In the Deep End: IRS Play or Pay Reporting for Difficult Employee Groups
The Patient Protection and Affordable Care Act’s (ACA) reporting for employers with 50 or more full time or full time equivalent employees in early 2016 is on the horizon. For some employers the reporting requirements and process is relatively straightforward, but some industries and employee groups are more difficult to report on. This webinar will help provide guidance for employers facing difficult reporting situations.


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August 11th, 2015 | Just Married! What Employers Need to Know About the Obergefell Ruling & Same Sex Marriage
The Supreme Court ruled in Obergefell v Hodges, that the 14th Amendment requires a state to license a marriage between two people of the same sex, and to recognize a marriage between two people of the same sex when their marriage was lawfully licensed and performed out of state. This ruling raises new questions about providing benefits to individuals who have a same-sex spouse, as well as preventing discrimination based on the sex of an individual’s spouse.


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July 14th, 2015 | At Your Service! The Service Contract Act and Employers
The Service Contract Act outlines operational requirements for service contracts, making compliance for government contractors (both sub and prime) confusing and complex. This webinar will discuss when the Service Contract Act applies to, who it covers, and how to remain in compliance.


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June 9th, 2015 | Penalties, Taxes, and Fines, Oh My!
The Affordable Care Act (ACA) introduced a variety of new penalties, fines, and taxes that employers are working hard to avoid paying. Two significant penalties include the excise tax, and penalties faced by applicable large employers that do not meet their employer-shared responsibility play or pay obligations. Finally, the implementation of the Cadillac tax is looming, and although the industry is awaiting further regulation and guidance, understanding the basics can help you in the future.


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May 5th, 2015 | 1-2-3, Let’s Count Employees!
As we move through 2015, do you know what employers will need to be reporting at year end or even which employees should be offered coverage? This webinar will discuss ACA’s Pay or Play mandate and how to count employees for purposes of reporting and offering coverage. Counting employees is no longer as simple as 1-2-3, so to make sure you know how to properly count the appropriate employees.


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April 14th, 2015 | Privacy Issues for Employers and Health Plan Sponsors
Breaches of health and other personal information continue to make headlines, and the regulatory agencies reportedly are preparing to conduct HIPAA audits. Employers continue to consider how best to use emerging technology, and how to limit their security and risks. Join us for this 90-minute intermediate level webinar to help you double-check your company’s privacy and security procedures.


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March 10th, 2015 | ACA Employer Reporting Requirements
Large and mid-size employers must provide reporting in early 2016 about the health coverage they offered to employees during 2015. In addition, sponsors of self-funded plans of all sizes must report on coverage. The IRS has now released the reporting forms - employers will need detailed data to complete the forms and should be working now to make sure that they or their vendors are collecting the required information and that they will be able to access the data when they need it.


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February 10th, 2015 | Legal Requirements of Voluntary Insurance Programs
Many employers offer voluntary insurance products to their employees. As employee benefits, these programs may need to meet the requirements of a number of laws, including ERISA and the Affordable Care Act (ACA).


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January 13th, 2015 | Washington Outlook
The elections are over and the balance of power has shifted in Washington, D.C. Will there be significant changes, or will things just continue as usual? Significant parts of the Affordable Care Act (ACA ) have been implemented, but major additional requirements are scheduled to take effect over the next few years. The Republicans have vowed to repeal all or part of the law, and have even filed their own lawsuit over it, but what parts of the law have the greatest possibility of actually changing?
Meanwhile, the Supreme Court has agreed to hear another case that could significantly affect applicability of the law. At issue is whether premium tax credits are only permitted in states that are running their own exchange – a significant issue since only one-third of the states are running their own exchanges. While no one knows what the Supreme Court will decide, how could this affect businesses and individuals?


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Previous Wisdom Webinars

June 22nd, 2017 | The Leave Management Puzzle: Challenges & Solutions for Midsize Employers
Midsize employers are faced with increasing challenges in administrating leave management. They have responded by increasing their activity, stepping up engagement, and exploring solutions. Whether you are just getting started, looking for some tips on advancing your company's leave management program, or trying to understand the current environment, this webinar is designed to help.


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May 3rd, 2017 | The Trump Effect: Potential Changes on the Employee Benefits Horizon
As President Trump challenges the status quo in Washington, D.C., CEOs, CFOs and HR decision-makers are preparing for how his administration could impact the employee benefits industry. James Slotnick, AVP, Government Relations, for Sun Life Financial will provide insight into what changes are most likely to make it through Congress. His discussion will focus on the current state of repealing and replacing the Patient Protection and Affordable Care Act (ACA), the likelihood of corporate and individual tax reform, how federal paid family leave could become a reality, and other important issues.


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April 19th, 2017 | Benefits Balancing Act: The Age of Benefits Administration Technology
Based on research from Guardian's 4th annual Workplace Benefits Study provides insight into the challenges employers face in trying to balance both short-term and long-term benefits demands. Are employers struggling with the complexity of managing employee benefits programs? Adding to the growing complexity, companies are finding that the short-term strategies used to control costs, improve efficiency and maintain compliance have been ineffective or unsustainable. More employers recognize the need to take a different approach to their benefits strategies and are leveraging the expanding technology and expertise of external partners while focusing more on workforce well-being and productivity.


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February 21st, 2017 | Communication Works: A Case Study on Why MattersTM
Hanna Global Solutions was ready to flip the switch on a passive enrollment for a large client with employee work locations all across the country. The plans and pricing were in place, along with the Benefits Passport enrollment system, a Touchpoints portal, the Pocketpal mobile app and supporting communication.


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December 6th, 2016 | The Right Stop Loss Solution = Savings & Security
Stop loss coverage is a key element to self-funded benefits plans, offering important protection against high-dollar claims. These policies contain complex and binding language, making it essential that you choose the right stop loss partner and understand the parameters of the agreement you are entering into.


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November 15th, 2016 | Getting The Most Out Of Your EAP? Things To Consider.
Are you getting the most out of your Employee Assistance Program (EAP)? Employee Assistance Programs have been in existence for many years now. Some carriers and service providers have expanded services and offer much more than the traditional core EAP services. They may offer work-life services or even convenience type services. While these may sound very important, have you stopped to evaluate the actual value all of these services bring to your employees and your organization? The needs of your organization are likely to be very different than the business next door. Consider your industry and the people that make up your workforce. This is key to knowing what type of EAP plan and services are best for your organization.


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October 19th, 2016 | Success in Voluntary through Strategic Benefits Communication
Employers are offering voluntary products to employees as a way to improve their financial safety net. Yet voluntary offerings require a commitment to employee education and an environment for them to learn. Join Sun Life and UBA for a live webinar to learn what employers say about the ideal enrollment experience, and how having a benefits communications strategy can ensure employees have the information they need to make their purchase decision, while relieving you of some of the HR burden.


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September 27th, 2016 | How Telehealth and Technology are Changing the Landscape of Employee Benefits
The employee benefits landscape is constantly changing and evolving. The workforce is more diverse than ever before, and employees are asking for visibility so they can take more control of their health. Join VSP® and UBA for a live webinar as we explore how technology and telehealth are changing the way employees receive their eye care and how a vision plan can be a critical component to helping you improve employee satisfaction and productivity.


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August 25th, 2016 | Closing The Coverage Gap
Even before the Affordable Care Act (ACA) upturned today's health care system, high-deductible health plans (HDHPs) were becoming the norm for employer-sponsored plans. HDHPs make financial sense for many groups because they offer lower monthly insurance premiums, as compared to low-deductible plans, and encourage employees to be better health care consumers. But for some employees, meeting high deductibles can be a challenge.


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July 28th, 2016 | Rethinking Employee Benefits - New Solutions For Today’s Challenges
Significant shifts are happening in workplace benefits. As a result, employers, employees and brokers will need to reframe their approach and rethink their responsibilities. The Guardian Workplace Benefits Study reveals a substantial disconnect between employee and employer perspectives regarding the employer role in providing insurance and retirement benefits.


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June 23rd, 2016 | Introduction to ADA and ADA Outsourcing
The Americans with Disabilities Act (ADA) of 1990 is a wide-ranging civil rights law that is intended to protect against discrimination based on disability. In this informative webinar, hear from Unum Assistant Vice President and Senior Counsel, Ellen Donovan McCann, as she provides an introduction to the ADA and ADA Outsourcing.


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May 12th, 2016 | What’s New and Alarming in Absence Management: Current and Challenging Issues in FMLA and ADA
The Family and Medical Leave Act (FMLA) continues to transform week by week with changes from the courts, while the states continue to add further regulatory obligations. Meanwhile, the Americans with Disabilities Act (ADA) is now considered an “inadvertent leave act” since it can have a similar impact upon absences and productivity.


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April 14th, 2016 | Managing Compliance in 2016: FMLA Evolution, ADAAA Compliance, and Legislative Trends
Signed into law in 1990, the Americans with Disabilities Act (ADA) sought to prohibit discrimination based on disability by requiring employers to make "reasonable accommodations" to employees with disabilities. With the passing of 2009's Americans with Disabilities Act Amendments Act (ADAAA), the scope and impact of the original Act was materially expanded: under the ADAAA provisions, fully 19 percent of working Americans are classified as living with a disability. Key elements of the regulatory landscape will impact employers and change the scope of their exposure. These include the recent Supreme Court decision altering the scope of the Family and Medical Leave Act (FMLA); more than 135 federal, state and municipal leave laws; President Obama's proposal to establish paid sick leave at the federal level and proposals pending in 13 states for paid family leave. Of these, the ADAAA is currently the most significant as it broadened the definition of a disability and reinforced that leave is a qualified accommodation. This has made things very complicated for employers, since employees with health conditions who exhaust their leave under FMLA may now be entitled to extend their leave under the ADA/ADAAA.


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March 22nd, 2016 | Top 10 401K Plan Mistakes and Advisor Opportunities
This presentation is intended to highlight common concerns in 401(k) plans and address how to avoid them as well as how to identify and correct them. We will look at problems with following Internal Revenue Code rules, problems that arise under ERISA’s fiduciary or prohibited transaction rules and general issues that may have cause for concern under both IRC and DOL rules.


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January 19th, 2016 | The Family and Medical Leave Act: Legal Considerations for Employers
This continuing education presentation about the Family and Medical Leave Act (FMLA) will focus on legal considerations for employers and the risk of non-compliance. The FMLA entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave.


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June 18th, 2015 | Credit, Commodities, and Consumers: An Economic Update
Since the start of the year, oil prices have bottomed and rallied, the dollar has moved up and down, and interest rates have fallen to near historic lows only to bounce back. With all the news and data at our fingertips, it is hard to decipher what matters for markets and what does not.This presentation will help human resources professionals understand key drivers of the U.S. and global economies so they can better align HR with the market trends facing their companies.


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March 5th, 2015 | Getting the Most out of Your Vision Benefit
Interested in learning more about maximizing your vision benefit? Join VSP® and UBA for a live, interactive webcast as we explore why vision care is important and how high enrollment in a vision plan can be key to helping you improve employee satisfaction and productivity.


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